40% faster RFP responses and a 15% higher win rate on new-client bids

The challenge

The firm was responding to about 130 RFPs a year, and every one started with a hunt. Answers lived in old proposals, inboxes and subject matter experts' heads, so the proposal team spent hours tracking down content instead of tailoring responses to win. As volume grew, that approach couldn't keep up.

The approach

Kady treated proposals as a system, not a series of deadlines.

• Proposal software audit: evaluated proposal automation platforms against the firm's volume, workflow and integration needs

• Responsive implementation: led the rollout of Responsive (formerly RFPIO) as the firm's proposal platform

• A 1,000+ Q&A content library: built and organized more than 1,000 approved question-and-answer pairs so the team could find vetted answers in seconds

• Automated RFP workflows: set up the platform to auto-fill first drafts, freeing writers to focus on strategy and win themes

The results

• 130 RFPs a year run through an automated process

• 1,000+ Q&A pairs in a searchable, approved content library

• 40% reduction in response time, with far less time spent searching for answers

• 15% higher win rate on non-client bids, so the time saved turned into new business from prospects the firm didn't already work with

Why it matters

In staffing and consulting, RFPs and bids often decide who even gets a seat at the table. When your team spends less time searching and more time sharpening the response, you can bid on more opportunities and submit stronger proposals.

Is your proposal team stuck searching for answers? Let's talk.